The agent sends the corresponding form and supporting documents to the generic address:
finances.chimie@ens.psl.eu
►The Mission Order (MO) Request
Complete and submit this form one month prior to departure, specifying in the subject line: [SU] mission – name of location.
Respecting the imposed deadlines:
– For France: at least 15 days before departure
– For Europe and countries not listed on the security official’s website: at least 3 weeks before departure
– For countries listed on the website of the security official: 1 month before the departure on mission MUST be done.
Reminder of the address of the Ministry of Foreign Affairs (MAE) website to be consulted before any trip to a high-risk country: http://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs/
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Enclosing / indicating obligatorily :
– For conferences, the program and the invitation letter (if you are a speaker),
– For scientific collaborations, the name and organization of your collaborator, as well as a letter of invitation (if possible),
– For participation in a thesis jury, the name and affiliation of the doctoral student concerned,
– For missions that must take place in a risky country, the name of a person to contact in case of emergency in France but also at your mission location (postal and telephone address in both cases).
► Booking transportation
Transportation tickets are to be booked directly on the Globeo Travel platform
The guide to creating a Globeo Travel account as well as the use of the interface can be accessed via the SU intranet: business travel
►The return of mission
Deposit in the mailbox of the finance division, a complete file in an envelope on which is written the name of the missionary as well as the paying organization.
This file must include the following:
– this duly completed SU statement of account form
– all invoices and transportation tickets
►The conference registration fee
– Either the officer requests an invoice from the organization made out to Sorbonnes University:
SU- UMR8640 OR SU- UMR7203 OR SU- UMR8004
Accounts payable BC 500
4 place Jussieu, 75005 PARIS
– Either the agent wishes to pay directly on a secure website his registration fees by purchase card (see this page).
– Or the agent requests an invoice from the organization allowing payment by purchase order (see the procedure for purchase requests on the department’s intranet) in the name of the guardianship with its Siret number
– Or the agent pays the expenses himself and requests an invoice in his name and asks for reimbursement on the Statement of Expenses upon return from the mission.
For more information about SU missions: Going on mission