The agent sends the corresponding form and supporting documents to the generic address:
finances.chimie@ens.psl.eu
►The Mission Order (MO) Request
Complete and forward the Mission Request form, specifying in the subject line:
[ENS] mission – location name.
Does the mission involve traveling to a high-risk country?
15 days before your departure, this questionnaire, duly completed, must be sent to the ENS Security and Defense Officer (SDF), for PRE-APPROVAL.
By respecting the deadlines imposed:
– For France: at least 15 days before departure
– For Europe and countries not listed on the security official’s website: at least 3 weeks before departure
– For countries listed on the website of the security official: 1 month before the departure on mission MUST be done.
Reminder of the address of the Ministry of Foreign Affairs (MAE) website to be consulted before any trip to a high-risk country: http://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs/
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Enclosing / indicating obligatorily :
– For conferences, the program and the invitation letter (if you are a speaker),
– For scientific collaborations, the name and organization of your collaborator, as well as a letter of invitation (if possible),
– For participation in a thesis jury, the name and affiliation of the doctoral student concerned,
– For missions that must take place in a risky country, the name of a person to contact in case of emergency in France but also at your mission location (postal and telephone address in both cases).
►Transportation reservation
Transportation tickets can be booked directly on FCM Travel since 01/01/2019
When booking via the FCM Travel portal, it is IMPERATIVE to select as approver: CHIMIE finances – ens.finances.chimie@ens.psl.eu
In order to book on FCM Travel, you must create an account.
To do so, you must send an email to the finance department with the mention [ENS] FCM Travel account and indicate the last name, first name, date of birth and identification email address to be taken into account.
(Additional information)
Contact FCM in case of difficulties: supportonline@fr.fcm.travel
Guide for the 1st connection on FCM Travel
►The return of the mission
Deposit a complete file in an envelope on which is written the name of the missionary as well as the paying organization (ENS mission or CNRS mission or ESPCI mission) in the mailbox of the finance division, in room E141.
This file must include the following elements:
– this duly completed ENS expense claim form
– all invoices and travel tickets
►The registration fees for the conference
– Either the agent asks the organization for an invoice made out to ENS:
ENS- UMR8640 OR ENS – UMR7203 OR ENS – UMR8004
Department of Chemistry
24 rue Lhomond, 75005 PARIS
– Either the agent wishes to pay directly on a secure website his registration fees by credit card (see this page).
– Or the agent requests an invoice from the organization allowing payment by purchase order (see the procedure for purchase requests on the department’s intranet) in the name of the guardianship with its Siret number
– Or the agent pays the expenses himself and requests an invoice in his name and asks for reimbursement on the Statement of Expenses upon return from the mission.
For any further information concerning ENS missions : I am going on a mission